Senior Project Manager

1. POSITION DESCRIPTION SUMMARY
   

Thefunction of the Msquare Construction, Inc.’s Project Manager (PM)is to direct, monitor, and manage all phases of awarded projects. This will include; scheduling the contract work, prepare and monitorthe project budget, oversee the on-site supervision staff,implementation of WECC safety policies, interface with owners andclients, negotiate and purchase materials, oversee preparation ofshop drawings, oversee preparation and submission of paymentrequisitions, attend job meetings, keep owners apprised of budget andscheduling issues, identify, submit and process change orders/claims,negotiate sub-contract work, and respond to insurance claims.

2. POSITION QUALIFICATIONS
   

The person in this position should be multi-tasking, highlymotivated, goal-oriented person who is able to perform management andcontrol functions required to successfully manage severalconstruction projects simultaneously.  The PM must have a strong,proven background in all facets of managing and administeringconstruction projects.  In addition, this position should be able tovisualize the result of a project, prepare the master constructionschedule, evaluate the workload of employees and subcontractors,delegate responsibilities, continuously review processes and costs,value engineer projects with new or improved construction methods,develop project control procedures and execute strategies forimproving project profitability.

The PM must understand the technical aspects of the constructionindustry, be aware of the requirements of subcontractors, materialsuppliers and field employees while maintaining the negotiatingskills to keep the client satisfied.  The PM must work independently,supervising the Msquare Construction, Inc.’s personnel andsubcontractors to meet job deadlines and quality standards.  Theindividual in this position must uphold the Company’s image asprofessional, well-managed company.

The PM should be able to readily identify problems and solutionsthrough examination of blueprints, specifications and observation atwork sites, as well as through the inspection of various reports. The PM must have the ability to work on and effectively controlmultiple projects simultaneously. It is essential the PM must possessstrong interpersonal skills and be able to manage the performance ofthe Company’s employees as well as subcontractors, vendors,customers and inspectors.  

‍

REPORTING RELATIONSHIPS

3.1 Reports to the Operations Manager or Senior Project Manager

3.2 Positions reporting to the PM include:

‍

REQUIREMENTS

4.1 Must be able to read, write and speak English fluently.  Must be ableto work under time and budget pressures.  Knowledge of a secondlanguage, especially Spanish is helpful.  Must have a good workingknowledge of Microsoft applications (Excel, Word, Power Point, MSProject), Primavera, General Computer Knowledge, Stacks and otherestimating and project management software.  Proven leadership skillsto interpret and train others to evaluate and comprehend thereporting.  Must have a proven ability to develop and/or managetracking systems not limited to just the main engineering functions. Must have excellent math skills sufficient to prepare estimates,manage budgets and draws.  Must have sufficient technical skill inthe industry to interpret customer engineering specifications andestimates for changes and assist the Chief Engineer in preparingquotations.  

4.2 Knowledge:  Must have a good working knowledge of mechanical, civil,and construction engineering properties and how that relates to thecompany’s projects

4.2.1 Must have knowledge of developing estimates and managing theimplementation of those jobs.  There must also be a high degree of knowledge of managing, motivating, and inspiring leadership.

4.2.2 Must have knowledge of interface relationships with specific state,city, local and Federal departments of construction and interrelated contractors in the industry.

4.2.3 Must have firsthand knowledge of the tools and equipment associatedwith construction along with their strengths, weaknesses, rate of work,  maintenance requirements, and safety controls.

4.2.4 Must have sufficient knowledge of record keeping on projects, billingon draws & completion, and resolving compliance issues.

4.2.4 Must have knowledge of traffic control and jobsite planning.

‍

4.3 Mental aptitude: Good analytical and problem-solving skills.  Decisive, action-oriented personality with “get the job done” orientation.  This get it done orientation must be balanced with management experience recognizing the leadership role of both Field Superintendents and General Foremen along with the relationships of all employees.  Highest personal honesty, integrity and loyalty.  High quality orientation and pride in quality, job done well.  Able to thrive in an environment of working through influence, as well as deadlines and time pressure.

4.4.1 Must be able to analyze problems and translate company goals into necessary actions.

4.4.2 Ability to handle multiple tasks concurrently.

4.4.3 Lead projects from contract award through closeout

4.4.4 Develop and maintain project schedules, budgets, and work plans

4.4.5 Coordinate with Superintendents to ensure proper sequencing and execution

4.4.6 Manage project budgets, cost reports, forecasts, and cash flow

4.4.7 Review and approve subcontractor pay applications and invoices

4.4.8 Manage change orders, cost impacts, and revenue recognition

4.4.9 Administer prime contracts, subcontracts, and purchase orders

4.4.10 Ensure compliance with contract requirements and scope

4.4.11 Identify, document, and manage risks, claims, and disputes

4.4.12 Lead, mentor, and support Project Coordinators and project staff

4.4.13 Coordinate efforts between field operations, estimating, accounting, and executives

4.4.14 Conduct project meetings and ensure clear communication

4.4.15 Serve as primary point of contact for owners, architects, and consultants

4.4.16 Manage client expectations and resolve project issues

4.4.17 Maintain professional relationships to support repeat business

4.4.18 Promote a strong safety culture in coordination with field leadership

4.4.19 Ensure quality control processes are followed

4.4.20 Ensure projects comply with company policies, contracts, and regulations

4.4.21 Lead project closeout including final inspections, punch lists, and documentation

4.4.22 Ensure final billing, releases, and warranties are completed

‍

4.5 The PM function is partly performed in a comfortable office environment, although tours of job sites, etc. will require work in the construction site environment which is challenging, requiring wide temperature and humidity excursions (hot and cold). The construction environment outside of the temporary office facilities can be dirty/dusty, muddy, etc.  Physically the function is generally carried out in a seated or standing position primarily at a desk/computer and keyboard.  Occasionally tasks include walking to meetings or light lifting of office supplies, reports, etc.

4.6 The PM function is a salaried position with hours which support field operations. Position requires minimum of 40 hours per week.  On occasion, longer hours or weekend hours may be required based on project requirements.  The position does include travel.

‍

AUTHORITY and ACCOUNTABILITY:

Authority:  

The PM is delegated sufficient authority by the Operations Managerto carry out the assigned responsibilities.  In this regard, theposition has the authority to:

5.1 Provide the overall supervisory responsibility for the Superintendent on assigned jobs.

5.2 Determine work methods and materials that are to be used on assigned jobs.

5.3 Make recommendations to the Operations Manager and Chief Engineer as to which subcontractors should be selected or terminated on assigned jobs.

5.4 Approve vendors and subcontractor’s invoices for payment after approval by site supervisor.

5.5 Hire and terminate Foreman/Superintendents with guidance from Operations Manager.

5.6 Approve additional; work or service that is outside the original scope of work as long as the change order process is followed, and this approval does not materially affect the project’s overall profitability.

5.7 Develop project schedules for assigned jobs and approve the use of overtime to meet scheduled completion dates.

5.8 Initiate, Develop, Approve and Sign AIA draw advances, final invoices and lien wavers on assigned jobs.

5.9 Purchase and schedule material and rental equipment for assigned jobs.

5.10 With the Superintendent, assign the laborers to crews on the various projects.

5.11 Take action that is required to correct any safety issues or hazards.

5.12 Approve work on any Change Order or Time & Materials Order after Superintendent.

5.13 Approve any changes in materials or material specifications.

5.14 Attend the weekly operations meeting.  Update assigned project reports.

‍

5.15 The position has the authority to take any reasonable action necessary to carry out the position’s responsibilities, if it is consistent with good project supervision, cost control, quality achievement, and the individual’s experience. The PM has been delegated by the Operations Manager to possess full authority over all aspects of project activities, including the authority needed to make decisions and to take action in order to satisfy the responsibilities and duties as set forth in section 6.0.  This person selects and directs authority over the positions that directly report to this position.

4.5 The PM is directly accountable to the Operations Manager for the accomplishment of all assigned goals and for the completion of assigned projects in a profitable, safe, and quality manner on a continuing basis.  The PM ensures all legal and regulated obligations of the company – from an operational perspective – are met in a timely manner.  The PM is accountable for setting the standards of performance and the ethical and prudent operation on all assigned projects, including the safety of all personnel involved.  This position is further accountable for the company assets – personnel, materials, equipment – that are entrusted to the assigned projects.  The PM is accountable for maintaining good customer relations and promoting a professional image for Msquare Construction, Inc.

‍

Therefore, the undersigned are in common agreement on the functional role of Senior Project Manager, as outlined in this document.  It is understood and agreed that this Position Description is intended to serve as a listing of the requirements for this position, the authority for action that the individual occupying the Senior Project Manager position has and the responsibilities and duties to be performed. It is not intended as a contract for employment, nor does it guarantee employment for any period of time. Msquare Construction, Inc. provides equal opportunity to all employees and applicants for employment without regard to race, color creed, religion, national origin, age, sex, marital or HIV status, sexual orientation, pregnancy, childbirth, ancestry, handicap, or disability. Employment decisions will be based on whether or not the employee is able to perform the essential functions of the job.  Accommodation will be considered as long as it does not pose an undue hardship to the Company and a direct threat to the health and safety of others. I understand that in order to participate in any Company incentive plan, I must maintain or achieve a minimum acceptable performance as measured by a score of 3.1 or better for each category in the Position Description.  Failure to do so may result in disciplinary action, up to and including termination.

‍